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i2 Technologies

12 Year Client Relationship with i2 Technologies – i2 Planet

One of the biggest challenges of any large conference is establishing a successful brand that will attract attendees.  Delivering useful, current and cutting edge information is critical to an events success. But it’s even more important to create a perception of the event as being of value to those who might attend.

Over the span of 12 years, Vision accomplished this with i2 Technologies by being an integral part of the i2 Planet team from the early stages and helping i2 to develop actionable goals and objectives for the event.  Vision created a plan to make sure that each goal was met with a detailed list of deadlines and deliverables.  

Each year, as the event grew to over 7000 people, Vision would provide i2 with a comprehensive plan to make sure attendees could be completely immersed in the brand from the time they first stepped off the plane in each city, throughout the event and then right up to the moment they were back on the plane again.  Over these 12 years Vision grew exponentially with staffing to support the growth of the conference.

As tough economic times approached, Vision helped i2 face new challenges to make sure a smaller conference didn’t lose its appeal and perception to both attendees and analysts alike. Vision helped i2 allocate the budgets appropriately to simultaneously convey the messages of conservative and responsible spending to the analysts and company strength and appreciation to the attendees.

Venue and Hotel Room Block Management

i2 Planet Phoenix. 1100 attendees with 100,000 square feet of convention space at Arizona Biltmore. Peak rooms 890 contracted and managed. No attrition. Hotels: Arizona Biltmore, Ritz Carlton Phoenix, Embassy Suites and Hilton.

i2 Planet Dallas. 3800 attendees with 270,000 square feet of convention space at Hilton  Anatole. Peak rooms 2300 contracted and managed. No attrition.  Hotels: Hilton Anatole, Renaissance Dallas, Hyatt Regency Dallas, Marriott Market Center, Doubletree Market Center and Fairfield Inn.

i2 Planet Las Vegas.  4700 attendees with 450,000 square feet of convention space at Venetian and Sands Expo. Peak rooms 3500 contracted and managed. No attrition. Hotels: Venetian Resort, Mirage Resort, Treasure Island and Harrah's.

i2 Planet San Diego.  City wide attendance 7200 with 900,000 square feet of convention space at San Diego Convention Center. Peak Rooms  5200 contracted and managed. Hotels: San Diego Marriott, Manchester Grand Hyatt, SD Sheraton, Embassy Suites, Westin Marina, Horton Plaza, Wyndham, Hilton, Clarion, Holiday Inn, Winchester Hotel, US Grant and Westgate Hotel. Attrition $12,000 at Hyatt.

i2 Planet Las Vegas. 6200 attendees with 550,000 square feet of convention space at the Venetian Resort and Sands Expo. Peak rooms 4500 contracted.  Hotels: Venetian, Mirage and Treasure Island.  Cancelled October event due to 9/11.  Renegotiated a two year contract for 2002 and 2003.

i2 Planet in Las Vegas. 5400 attendees with 450,000 square feet of convention space at the Venetian Resort and Sands Expo Center. Peak rooms 3900 contracted and managed. No attrition. Hotels: Venetian Hotel, Mirage Resort, Treasure Island and Harrah's.

i2 Planet in Las Vegas. 4600 attendees with 410,000 square feet of convention space at Venetian Resort and Sands Expo. Peak rooms 3100 contracted and managed. No attrition. Hotels: Venetian Hotel, Mirage Resort, Treasure Island and Harrah's.

i2 Planet San Diego.  3400 attendees with 200,000 square feet convention space at the Manchester Grand Hyatt. Peak rooms 2700 contracted and managed. No attrition. Hotels: Manchester Grand Hyatt, San Diego Marriott Hotel, Omni Hotel, Hilton Gas Lamp and Embassy Suites.

i2 Planet Las Vegas. 2900 attendees with 200,000 square feet of convention space at  Wynn Las Vegas. Peak rooms  2300 contracted and managed. No Attrition. Hotels: Wynn Las Vegas, Treasure Island and Mirage.

i2 Planet Phoenix. 2500 attendees with  125,000 square feet of convention space at the JW Marriott Dessert Ridge. Peak rooms 1300 contracted and managed. No attrition. Hotel: JW Marriott Desert Ridge, Marriott Canyon Villas and Marriott Residence Inn.

i2 Planet Orlando. 2300 attendees with 120,000 square feet of convention space at the JW Marriott Orlando and Ritz Carlton. Peak Rooms 2300 contracted and managed. No attrition. Hotel: JW Marriott Orlando.

i2 Planet Phoenix.  2300 attendees with 125,000 square feet of convention space at the JW Marriott Dessert Ridge. Peak Rooms 1300 contracted and managed. No Attrition. Hotel:  JW Marriott Desert Ridge.

i2 acquired by JDA Software.

 

Vision provided full service logistics event management:

Venue: Site inspections, site selection, contract negotiation, contract management, space allocation

Budget: Development, management, reconciliation

Room Block Management: see above

Production: General session, breakouts, speaker management, video, evening parties, entertainment

Logistics Management: Venue space allocation, diagrams, fire marshal approval, insurance, security, event flow onsite communications.  Registration pre-event and onsite. Vendor management. Food and Beverage management and BEO’s. Branding and signage design, printing, distribution and setup. Transportation to and from airport  and to off-site venues for attendees. VIP transfers. Procurement of all supplies.

Staffing: Vision staff grew exponentially as the event grew. Pre-event staff high low from 5 to 8 people and onsite from 10 to 35 people.

Additional Photos:

 

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