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Budget Management

On Or Under Budget 100% Of The Time

The volume of personnel with the ability to impact an event’s bottom line can quickly nudge budgets toward the edge of a cliff, where they teeter dangerously close to disaster if production runs into overtime, union labor isn’t properly calculated, bars stay open a few hours too long or attrition rears its ugly head. “On or under budget” is not just a best-case scenario around the Vision offices—it is a requirement. Without exception, Vision will execute your event without exceeding the agreed upon costs.

Simply put, there are no surprises with our billing. Our first step is to develop an overall event budget and a contract that outlines the agreed upon deposits and invoice due dates. Every budget we create has two buckets: the Vision management fee and event pass through costs for all event services.

The VISION MANAGEMENT FEE is a pre-negotiated amount that is based on the scope of work outlined in the contract and approved budget. This fee covers all pre-event and post-event labor, as there is a separate budget for onsite related costs including staff daily rates, per diem, and all travel related expenses for the event, site inspections, client visits and team meetings.

“On or under budget” is not just a best-case scenario around the Vision offices—it is a requirement. Without exception, Vision will execute your event without exceeding the agreed upon costs.

The PASS THROUGH BUDGET is based on the agreed upon amount for all show services. This budget is carefully managed to guarantee the event is on or under budget throughout the entire event process. Upon conclusion of the event, Vision will reconcile the pass through budget and will refund any remaining funds directly to you. As part of our budgetary responsibilities, Vision negotiates third party vendor and hotel/venue contracts to guarantee the best pricing for you.

One budget, one party responsible for its proper fulfillment. Simple. And guaranteed to keep you from falling off any cliffs.